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Starting a church coffee shop

Church Coffee Shops – One of Today’s Best Evangelical Tools

It’s the missionary in us, but our heart is to see churches get outside of their four walls and reach the unbelieving world in a compelling, contemporary, manner with the consistent message of Christ’s love, grace and forgiveness. The coffee shop is one of the means.

Sandy Toomer / Co-Founder Coffee 4 Missions

Leonard Sweet, in his 2007 book, “The Gospel According to Starbucks®” says we don’t stand in line at Starbucks® just for a cup of coffee, it’s for the whole experience surrounding that cup.

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Church coffee shops have been almost ubiquitous in the evangelical mega church community landscape for quite sometime. Today church run or sponsored coffee shops have crossed the line, though, from simply pop Christian culture to pervasive. Even smaller congregations are adding a coffee bar to their foyers right next to the “Welcome Desk”.

Why is that?

Coffee: The Social Lubricant

Coffee creates a sense warmth, of hope and trust you can hold in your hand
Coffee creates a sense warmth, of hope and trust you can hold in your hand

Coffee has become a hospitality ritual today. It is also a comfort food, if you will. So if you put the two together, one would surmise, coffee creates a sense warmth, of hope and trust you can hold in your hands.  Let’s face it, for a real coffee lover, it doesn’t get much better than a warm cup of coffee in your hands to relax and rejuvenate your spirit almost anytime.

I remember when I was hiking a mountain in Costa Rica one weekend with fellow missionary language student friends. The hike was over 25 miles from 1500 feet to over 10,000 feet above sea level with a heavy pack. The last hour or so I was in a chilly drizzle on the muddy trail. Reaching the summit, I found a Park Ranger’s cabin to check in. Wet, cold and zonked I knocked on the door.

Entering I found the two rangers around a wood fed, iron stove. They immediately offered me great Costa Rican coffee (Is there anything else?). We sat around that stove for about 15 minutes, chatting and drinking coffee. I signed my paperwork, got the cabin key and left there smiling. The ten hours on the trail, the sore shoulders, the wet shoes, all had faded. I was alive again.

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So take that image and transfer it to your church lobby on any given Sunday.

People enter, visitors and members alike. They’ve all been on their own trails of life for the past 6 days. Many are spiritually tired and wet.

Then they see the coffee shop. Today, as coffee shops (ala Starbucks) have  become so pervasive in American culture, we have more or less, a society of coffee connoisseurs. Especially amongst the 18-34 demographic.

The fragrance of coffee is manifest and immediately the happy-zone bias of both visitors and members alike kicks in. Add a smiling barista, the subconsciously environmental resonate notes of milk being steamed for a latté, the visuals of fresh pastries even and we’re all in that Costa Rican cabin with those Park Rangers. The damp and chill of the week’s trail is forgotten. There is hope!

Coffee is a simile for sharing the Gospel!

Think of the coffee you provide as a suitable simile to the Gospel to both non-believers and believers when they enter your doors.

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“The fragrance of coffee is manifest and immediately the happy-zone bias of both visitors and members alike kicks in.”

Standing or sitting people will gather where there is coffee. There is a common bond of communion among coffee drinkers. And lets face it, coffee is the most consumed beverage on the planet next to water. In its own way it’s kind of omnipresent 🙂  It is also the most universally accepted beverage worldwide. It crosses cultural and ethnic barriers. I would even go so far as to say it crosses language barriers often.

Mark Batterson, Pastor at National Community Church in Washington D.C. puts it this way in a recent NY Times article:

“We felt like Jesus didn’t hang out at the synagogue, he hung out at wells,” he said. “Coffeehouses are postmodern wells. Let’s not wait for people to come to us, let’s go to them.”

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We can come to you, and one-on-one show you how it’s done right!

I remember once as a pilot for MAF I had taken a jungle ministry group of national believers out to a remote Quechua village on the Ecuador/Peruvian border to show the Jesus film. We had stayed up, showing the film and answering questions and sharing the Gospel late into the night. Then it rained all night after we went to bed. Jungle rain: hard, heavy and loud. By the next AM we were all way out of our comfort zone being damp from the intense humidity and just a little tired.

The village spokesman knocked on our tent and  offered breakfast mostly of fruit and some boiled fish caught in the nearby Amazon river tributary. But when I got to the  table in the thatch roof kitchen, sitting on each banana leaf was a cheap plastic cup and a pack of Nescafé instant coffee. Wow! Just seeing it energized us all. I dumped the brown crystals into the waiting cup of boiled water and stirred. Holding up my cup of coffee, the village Chief across from me held his cup up and in a toast like fashion said in “Muy bueno. Sí?” (Very good. Yes?). 

coffee_4_missions_church_coffee_shops_03
The coffee shop is just a friendly place to be these days.

Isn’t that how people should react to Jesus? He can make everything right when the dampness and chill of life is weighing us all down. His Spirit crosses all barriers. He is warmth and comfort. He brings hope and is our eternal basis of trust.

Coffee can be a simile for all this, a green light to ministry, an opportunity to share.

Need help setting up your coffee shop? Leverage our experience to your advantage. Put our ten years of very successful experience both in the retail coffee shop design and management world plus great custom roasted coffee to your advantage. 

We would like to help you do this right. Too often we see churches get the concept but fail in the follow though.

As mentioned earlier, the prime demographic for coffee shop ministry is 18-34. Within that demographic you have a VERY sophisticated coffee consumer. There are certain basic expectations you need to understand and meet in your coffee shop ministry for it to be rich and rewarding experience for everyone.

Equipment costs, space layout, menu design, drink preparation, and even training are all areas we have helped many with over the years.

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One of our current church clients today first called months ago, expressing their desire to start a church coffee shop. In fact the experienced Food Service Director of this large and established church had already begun pricing espresso machines. She was in “sticker-shock” when she called, having just been quoted $15,000 for a new espresso machine by an on-line retailer. We calmed her concerns and found her the perfect FAEMA machine, an industry standard, brand new and under warranty for around $4500. By the time they opened we had helped cut her initial budget by about 50%. That’s significant.

Add to that our exclusive training and design services and she will tell you, “I couldn’t have done this without you”. Here are her own words:

“We opened our Café 246 coffee shop last year and wanted a high quality coffee at a reasonable price but also a coffee company with a higher purpose and ideals than simply us selling coffee. What a tall order!

We found everything we were looking for and more in Coffee 4 Missions and Toomer’s Coffee Roasters.

It is outstanding coffee; our people love it and purchase bags to enjoy at home. The company/people are of the highest caliber, honest, and dependable; they will do whatever it takes to be sure we have what we need when we need it.

What I appreciate most is the help they gave us prior to opening our coffee service – they helped with design and layout, equipment procurement, lots of encouragement, training of our staff, and were on-site the day we opened!

You cannot go wrong purchasing coffee from this outstanding company- you will receive great coffee at a reasonable price and have a good feeling knowing you are helping to support missions… one cup at a time.”

Mary Lou Herald
Food Service Director
Whitesburg Baptist Church
Huntsville, AL

In the end, all we ask is that you use our coffee because that’s what we’re about..serving Great coffee for the Great Commission.

But why wouldn’t you? It has been recognized in many publications including Southern Living Magazine. We use primarily Direct Trade coffees so you know you are being fiscally responsible in your purchases. And finally we are tithers ourselves from our business to world missions from the proceeds you would spend with us.

God bless you in your desire to serve Him and be His witness!

Please call us at your convenience or  contact us here to start a dialogue on your coffee shop ministry idea today!

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How To Start Guide: Set up – Starting a Successful Church Coffee Shop or Café

Starting or setting up a church run coffee shop or café is becoming standard fare in today’s churches across America. Why is that?

Meet Coaster Coffee - a Church Based Outreach Coffee Shop
Best 30 minutes you can spend. Please listen to this!

First consider the fact that coffee is the most highly consumed beverage on the planet next to water. Second, it is universally accepted (unlike beer or wine) within the Christian community. Finally, let’s not forget the sense of community and fellowship it generates as people hold a warm cup and have their spirits lifted in fellowship with one another.

Bottom line: Coffee shops foster positive energy and atmosphere.  And that’s a good thing today! We could all use a bit more of that. Right?

It’s the missionary in us, but our heart is to see churches get outside of their four walls and reach the unbelieving world in a compelling, contemporary, manner with the consistent message of Christ’s love, grace and forgiveness. The coffee shop is one of the means.  

Sandy Toomer / Co-Founder Coffee 4 Missions

coffee_4_missions_consulting_contactWe have been in this business since 2004 and have helped any number of churches and shops set up their cafés. Obviously we would like you to do business with Coffee 4 Missions, but we would also like to make sure you do it right.

Here’s another media tool to listen to to help you get a feel for this subject:

 

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Sandy Toomer talks about the two basic Church Café options: in your Church  or in your Community
[audio-clammr mp3=”https://www.coffee4missions.com/wp-content/uploads/2017/03/C4M-EPISODE-1-Project-33017.mp3″]

Consider Levering our Success Through Our Consulting Service

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Trish Toomer works with a Pastor in the Washington DC area answering his questions one on one. We know that each church dynamic is unique.

You may want to consider our one-on-one Consulting Service where work travel to you for an affordable fee and sit down with your Church Leadership and their Staff. This has proven to be extremely beneficial to any number of congregations across the US.

That being said, consider this very basic HOW TO GUIDE, a value-added gift to give you some idea of where we are coming from. Keep in mind this is just the tip to the iceberg information. But it is a starting point to get you thinking before we sit down together.

Through our Consulting Service we will help you answer these questions one-on_one formally and in depth.

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Included is our purposely written handbook that covers everything you need to know to get started expertly.

Included as part of our in-house consultation service, is our purposely written handbook that covers such as equipment lists, typical layouts & design as well as sample business plans geared specifically for coffee shops.

We figure you will start to see how we operate and see our hearts for ministry and missions then continue on with us as your coffee roaster and supplier as you look to open your church coffee shop or café.

_________________________

Let’s begin…

The most important question you absolutely have to answer is: Will we charge for our coffee or give it away?

There isn’t a correct answer here. It’s unique to your congregation’s needs, the goals of the café, and possibly your congregational view about conducting a selling environment within the four walls of the church. There is no one right answer. So think about this and get everyone on board whatever model you choose.

CONSIDERATIONS RELATED TO THE  PROFIT MODEL:

  • Profits can be used to fund specific ministries, mission outreach, or fund special projects.
  • Can provide employment for church staff, college & high school students.
  • It pays for itself, so it is never a drag on the budget.
  • Off campus church run coffee shops are a great neutral territory for sharing the Gospel message using a stair-step method:
    • Provide a great product
    • Do it with a smile/great customer service
    • Be consistent
    • People will notice: “There’s just something different here”.
    • Clients will start to ask questions opening the door for sharing Jesus.
  • Shops that sell can more easily afford to carry better products: better coffee, better smoothie mixes, etc.
    .

    FACT: The day when you can open a for-profit coffee shop and sell mediocre coffee or just grocery store grade coffees are gone. People no longer visit coffee shops out of curiosity, innocent of what to expect. You have a very educated coffee shop clientele out there today.

CONSIDERATIONS RELATED TO THE NON-PROFIT MODEL:

  • Great first impression possibly to visitors if the coffee is front and center on Sunday AM’s.  Just offering a warm cup of anything is inviting.
  • Anytime there is a coffee or tea readily available, people will gather around the serving area and talk. That’s called fellowship. And that is good.
  • Being free it will now have to be part of the budget and will not pay for itself. It’s an expense.
  • Being an expense you have to decide whether you want to provide a good grade of coffee or food service grade coffee.
    .

    FACT: Our experience has been that churches who have switched to our coffee even in the FREE COFFEE MODEL [from hotel or food service grade coffee] immediately notice how few half empty cups they have to pick up and collect after Sunday services and how little un-used coffee is dumped out. In fact their coffee consumption actually goes up some.  But when you weigh that against what was thrown away and dumped out before, it’s probably a wash.

The next thing to consider is the build out: The #1 mistake most new coffee shops make is over-spending on the build out.

Coffee shops use a lot of the same items found in a restaurant like ice makers, 3 compartment sinks, under counter refrigerators, blenders and so on.

coffee4missions_faema_machine
New or Lightly Used? What is a good price for an espresso machine? What special plumbing is required? These are just a sampling of the important questions you need answered from someone besides an equipment salesman.

When you can it is advisable to buy USED. Good, used commercial grade equipment holds up well over time. Used can be a few months old or a few years old, but the pricing will be all the about same. Expect to pay about 20-30% of new price for good used equipment. We can guide you on this and have one broker we like to deal with who is a Christian businessman. Whether from him or another source we can often find you what you need for the fairest/best price based on quality. In the end: We know what we are looking at and what it’s really worth. We’re a great resource.

We have a long list of items we recommend to our clients to buy used and a rough guestimate of prices for planning purposes. This is part of our Consulting Service.

However, we generally  do not recommend buying espresso machines used. There are several reasons.

  • First the boom in coffee shop growth has led to a lot of sub-standard quality espresso machines being available. They may look pretty and shiny, but inside you often find cheap plumbing, construction & electrical parts and just poor design.  Your espresso machine is the center of your coffee shop universe so you’d best make it a good one.
  • Second, you have no idea if it was set-up, operated and maintained properly. In our retail shops and those of our clients we recommend daily cleaning of the system with an approved cleaner. Daily or after each use cycle!Also you need to make sure your espresso machine is supplied water that was filtered and MOST IMPORTANLY passed through a water softener system before entering the espresso machine.
  • You really don’t save that much buyingh a used espresso machine. Repairs are expensive, Part s are expensive. A new machine comes with a warranty and service is included for up to year most times.  Plus you can set it up correctly, maintain it correctly and be assured of years of trouble free service from it if new. We have connections with several wholesalers and can get you the best prices on these as well within the sphere of machines we know hold up the best (FAEMA, ASTORIA, et al).

When you buy a used unit, sitting in a warehouse, or someone’s garage, you have no idea if any of this has occurred (even if it is a name brand we would recommend).

Finally sell good quality products.

This probably should be number one.

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Sandy Toomer with leadership at The Destiny Church, Fredericksburg, VA during a recent consult

I say that because I am thinking of instances where shops were properly capitalized, used good equipment, but chose to go with downright cheap coffee and/or other products. They are all out of business now.

For example, we actually saw one local owner loading a cart at the local “Big Box Membership Store” with their store brand of coffee. Yet he was still charging for artisan grade coffees. This didn’t fool their clientele for long. They can get that at the gas station for 50 cents.

coffee_4_missions_consulation_contact_linkOur coffees, many direct trade,  are sourced from the best regions through the most reputable agencies and roasted to bring out their full flavor and goodness. We use the infrared roasting method which is superior to all other methods. Couple the two characteristics together and you have a winning combination that will keep clients returning again and again and keep you profitable.

Contact us today to help you get started

We have many years of experience, industry knowledge and a network of suppliers that can offer you the best pricing for whatever your needs are.

Mary Lou Herald, Food Service Director at Whitesburg Baptist Church says this about us:

We opened our Café 246 coffee shop last year and wanted a high quality coffee at a reasonable price but also a coffee company with a higher purpose and ideals than simply us selling coffee. What a tall order!

We found everything we were looking for and more in Coffee 4 Missions and Toomer’s Coffee Roasters.

It is outstanding coffee; our people love it and purchase bags to enjoy at home. The company/people are of the highest caliber, honest, and dependable; they will do whatever it takes to be sure we have what we need when we need it.

What I appreciate most is the help they gave us prior to opening our coffee service – they helped with design and layout, equipment procurement, lots of encouragement, training of our staff, and were on-site the day we opened!

You cannot go wrong purchasing coffee from this outstanding company- you will receive great coffee at a reasonable price and have a good feeling knowing you are helping to support missions… one cup at a time.”

We look forward to hearing from you soon!

God’s blessings!
Sandy & Trish

Copyright © 2026 · Coffee 4 Missions
We are Christian Coffee Roasters Supporting Missions and Ministry Worldwide
1619 Thomason Drive, Suite B, Opelika, AL ~ 334-203-1010 · www.Coffee4Missions.com